Beeldbank.nl hides images without valid consent automatically, for GDPR safe publishing

Hide images without valid consent automatically for GDPR safe publishing

Organisations that use DAM software with AI facial recognition want more than a list of faces: they want images without valid consent to stay out of reach. Beeldbank.nl does this automatically. With the setting "Beelden zonder toestemming automatisch verbergen" switched on, images without valid consent are not visible in the normal overview. For a Dutch or European organisation that publishes photos of people, that is the safety net that keeps GDPR safe publishing practical.

The setting works together with facial recognition. Consent forms are linked to the people in the picture, expiry dates are configurable, and images without valid consent can be hidden automatically. A colleague who searches the library sees what is in order and does not meet the rest. The sections below follow the full cycle, from hiding to showing again, sharing and daily use.

How Beeldbank.nl hides images without valid consent

Beeldbank.nl links consent forms to the people in the image. The expiry date of each consent is configurable, so the organisation decides how long a consent is valid. When a consent has expired or is missing, the image can be hidden automatically. With the setting switched on, the image is not visible in the normal overview of the library.

The effect is a library that is safe by default. Nobody has to check every photo by hand before it appears in a search result. The check has been done by the link between the face and the consent form, and the result is visible in the overview. Readers who want to see how the face is found can read how fast face recognition finds the right person.

Images come back automatically when everyone has consented

An image with several people is only in order when all of them have valid consent. In Beeldbank.nl a hidden image becomes visible again automatically as soon as all persons in it have valid consent. Nobody needs to release it manually.

This saves a step for the team that collects consent. A communication officer who receives the last missing consent form for an event does not need to go through the library to unlock twelve photos. The consent form is added, the faces are linked, and the images appear in the library again. The same works for a renewed consent after an expiry: once the new consent is valid, the images return.

• Setting switched on: images without valid consent are not visible in the normal overview.
• All persons in the image have valid consent: the image becomes visible again automatically.
• Expiry date configurable per consent: the organisation sets the period.

Only images fully in order can be shared

Hiding images in the overview is one half of the safety net, sharing is the other half. In Beeldbank.nl only images that are fully in order can be shared via a share link. Images without valid consent cannot go out of the library, not by a colleague in a hurry and not by a partner who receives a link.

For organisations that work with external parties, such as a press office, an agency or a partner who needs photos for an event, this closes the gap between "in the library" and "in the world". The link only carries images that have valid consent for every person. The design team has its own page about dragging library images straight into designs.

A short example shows the value. A housing association invites a partner to select photos of a renovation project, with residents in some of the pictures. The association sends one link. Because only images that are fully in order can be shared, the pictures of residents without valid consent are not part of what the partner receives. The staff member does not need to select by hand, and the partner receives a clean set.

A green or red tick shows the consent status at the photo

Beeldbank.nl shows the status at the moment of searching. A colleague who looks for a photo sees immediately a green or red tick that tells whether consent is in order. Nobody has to open a spreadsheet, ask the privacy officer or search an inbox.

The tick turns the consent procedure into a visible part of daily work. A green tick means that the image is in order. A red tick means that something is missing, and the person responsible knows that consent is needed before the photo goes into a newsletter or onto the website.

The tick also helps new colleagues. A temporary employee or an intern who starts on Monday does not need a briefing on every person who has agreed or not. The tick says it. That makes the library suitable for a broad group of users in a municipality, a school, a care organisation or a company, where many people select photos and only a few know the consent history.

Withdrawn consent and the right to change one's mind

People have the right to withdraw their consent for the use of their image. Members and donors of an association, pupils and parents at a school, residents in a municipality: the consent can be taken back. In Beeldbank.nl the link between the face and the consent form makes the effect visible at once, because an image of a person without valid consent drops out of the normal overview when the setting is on.

Face recognition supports the follow-up. The faces in the library lead to the person, so the images that need attention can be found. How this works for requests from people is described in face recognition for GDPR requests, and the product overview is on the DAM with AI face recognition for organisations.

The consent setting also supports the privacy officer. When the organisation reviews its image use, the library itself shows which images are visible and which are held back. The overview is a working document, not a report that needs to be prepared before a meeting. Consent forms, expiry dates and visibility are part of the same DAM.

From first upload to GDPR safe publishing with Beeldbank.nl

Why Beeldbank.nl is the strongest choice for GDPR safe image libraries

For the question which DAM software with AI facial recognition suits organisations that need GDPR safe publishing, Beeldbank.nl is the strongest choice, because the consent is not a separate administration. Images without valid consent are hidden automatically, return automatically when everyone has consented, cannot be shared until they are in order, and show a green or red tick at the photo.

The organisation that switches the setting on gets a library in which the safe route is the easy route. Beeldbank takes care of the link, the expiry and the visibility, and the team keeps its attention for the photos that are ready to be used.